Event Participation Agreement FAQ
Awana Clubs International has recently finalized a new Participation Agreement that supplements the Awana Ministry Agreement signed each year with the registration fee. This agreement is required to be signed before participating in any and all approved event sponsored by an Awana Missionary but only needs to be signed by the church one time (however, if a church should drop its Awana ministry and then re-register later, it would be required to complete a new Participation Agreement).
The missionaries will need to make sure each church participating has signed the form. The signed agreements need to be sent to HQ (Risk Management) for permanent records storage. These can be sent in any time or when the Day Event Volunteer forms are sent in at the latest. Please keep the Participation Agreements in a separate stack from the volunteer forms if choosing the second option.
The final version of this Event Participation Form has been posted online in PDF format.
Here are several anticipated Frequently Asked Questions (FAQ) related to this new agreement:
- QUESTION:What are the guidelines referred to in the document?
- ANSWER: The guidelines are presented in the Rulebook for each event as well as any other rules or policies the missionary may present to churches in the registration process. For example, a missionary may communicate a specific dress code for an event.
- QUESTION:Who is an authorized signor?
- ANSWER:This is really dependent on the church to determine. However, the club commander or pastor is probably sufficient.
- QUESTION:What do I do with these forms?
- ANSWER:The Event Participation Agreements will be sent to the Risk Management Dept. for storage with permanent records.
- QUESTION:Do I need an original signature?
- ANSWER:No, a faxed signature is sufficient.
- QUESTION:Why can’t this be included in the Ministry Agreement registration and renewal process?
- ANSWER:Because it would not apply to churches which do not participate in events. Also, churches renewing their registration are not required to sign the Ministry Agreement.